Tip #1 “Early Start” Starting early will increase your chances of getting the speakers for your event, as well as getting approvals, legal requirements etc HIPAA, meeting local Health department guidelines, and insurance. The earlier you start planning a health fair, the more likely your success in gathering all the resources required for harmonize event. Early start enables you to approve bids for health care provider within your general demography. The head start also give providers ample time to devise needed supplies for your health fair.
Tip #2 “Planning Committee” Divide volunteers into a variety of committees, each of which will have its own function. Each committee’s functions should be in writing outlining their responsibilities with realistic timelines. This will not only help keep the planning process conformed, but it will also allow the work to spread evenly among participants. You may want to start at least six months in advance to ensure a smooth event. Be sure to schedule monthly meeting to ensure committee groups are making progression with their objectives. Ensure subcommittees are create for the following etc: promotions, media coverage, Public relation, sponsors, security and refreshments.
Tip #3 “Welcome Invitation” To ensure your health fair gets the participants to stop at your booth you should displays “Try ME”, or “Try Free Products”. Often participants are hesitant about trying products displayed at vendor booth. You want to invite each passers- by to take conscientious look at your exhibit contributions. This is not the time to be bashful engage participants with questions relative to your products that will peak their interest in coming over for closer look.
Tip #4 “Health Care Materials” Ensure health care information is current, display hand outs with relevant health information as well as provide reference to links and website such as “Pyrimed Flu & Wellness Services” with additional information on health issues discussed. Provide interactive materials such as health related puzzles, questions, raffles. Ask participants permission to be placed on your news letter mailing list. Also everyone like free giveaways, if your budget permits provide free materials such as wristbands, cups, pens, coupons. This is your way of saying thank you for participating in Pyrimed’s health fairs. Leaving good lasting impression will increase publicity as well for your next event.
Tip #5 “Follow-up Survey” It’s necessary to know how successful your event has been, the best evaluation would be gathered information from your participants. Put together brief questionnaires that will provide insight on your overall success. This will provide the information needed to ensure that your next health fair event is larger and more successful. You may also capture names and email addresses to create database for email invite in anticipation of your future events.